BNSF News

Reminder: Mileage Rate for 2010 Set at 50 Cents per Mile

2010-03-08

As a reminder, the Internal Revenue Service (IRS) adjusted the standard mileage rate to 50 cents per mile for business travel effective Jan. 1. The new rate is expected to remain in effect through Dec. 31.

As information, the Personal Vehicle Use guideline from the BNSF Travel and Entertainment Expense Policy is provided below to help you prepare your expense report accurately.

5.4 Personal Vehicle Use

5.4.A. Employees may use their personal vehicle for business purposes when approved by their immediate supervisor. Reimbursement is at the IRS standard mileage rate, which covers insurance, gasoline and all other costs of operation. Therefore, the employee's personal insurance is primary, and the employee is responsible for any deductible that may apply. The vice president and controller will issue updated mileage rates as changes to the IRS standard mileage rate occur.

5.4.B. Incremental mileage in excess of mileage between an employee's residence and normal work location is reimbursable.

5.4.C. Mileage between an employee's home and normal work location is not reimbursable.

5.4.D. Where a personal vehicle is elected in lieu of air travel, reimbursement is limited to the lesser of the lowest available airfare from the company-sponsored travel agency or the relevant mileage reimbursement. Also refer to section 5.2.A.

If you have any questions regarding this change, please call the Travel eX Hotline at 817-593-7798, option 3, or e-mail travelex@bnsf.com.

BNSF Headquarters

BNSF Railway Company
2650 Lou Menk Dr. 2nd Floor
P.O. Box 961057
Fort Worth, TX 76161-0057
Phone: (817) 352-1000

For more information on the company and its transportation solutions, visit the BNSF Web site at www.bnsf.com